Frequently Asked Questions

  • Why is transcription needed when we have a recording or podcast of the meeting?

Under the Virginia Freedom of Information Act, minutes are required of all open public meetings and must include: the date, time and location of the meeting; the members of the public body (or bodies) present and absent; a list of matters discussed; and a record of any votes taken.  More information about specific FOIA requirements can be found here.

  • What types of recording formats are acceptable for transcription?

I can work with almost any type of audio file, including MP3, WAV, MPEG or WMA formats.  I find the FTR (For the Record) digital recording system to be the industry standard, with over 20,000 global placements nationwide and superior sound and playback quality.  To learn more about FTR programs for use in your meetings, please visit their website at

  • What is the turnaround time for minutes to be completed and returned?

My standard turnaround time is five (5)  business days from the time I receive a recording of your meeting.  Please note that if there are issues with sound quality and/or difficulties with your audio, I will contact you immediately to determine a reasonable solution that will ensure your minutes are 100% accurate. I offer turnaround times of 1-3 business days for an additional fee.